Each of us has our own unique way of approaching how our day evolves and how we choose to perform our tasks. There is no right or wrong; it is how our own thought patterns guide us through the decision making process.
Are you ready for a day of being focus and productive?
As you take a moment to view your office surroundings, what comes to mind?
Is everything in its place or are you challenged by a mountain of clutter?
Are you confident to have clients visit your office? Or do you arrange to meet at the local coffee house to spare yourself the embarrassment of a disorganized, messy office?
Being busy does not always mean real work. The object of all work is production or accomplishment and to either of these ends there must be forethought, system, planning, intelligence, and honest purpose, as well as perspiration.
“Seeming to do is not doing” Thomas A. Edison
Yes there are many unexpected moments that do arise; I call them hiccups. They command our immediate attention and take us away from our focus time. So what is the best way to stick with a plan of action and not be swayed too far? A good practice for every business is to plan for focus time as well as daily maintenance checks.
1. Plan focus time
- Create a list of priority projects you like to accomplish over the next several months
- Limit your priorities to no more than 3 projects at a time
- Schedule at your personal peak hours, either morning or afternoon for optimal focus time
- Allow regular break intervals every hour for 5 to 10 minutes
Create mini goals to reach to stay motivated. A few suggestions are to take a casual walk along the beach, exercise, a bike ride, or possibly a weekend getaway. Mini goals are a good way to reduce stress while actively achieving your goals. Remember to always reward yourself when you accomplished your goal of completing your project.
2. Daily Maintenance
- Make sure all your documents, financials, etc. are current
- Answer all client enquiries. If you do not have an answer or are not qualified to respond
- a) Recommend an expert for the client to contact
- b) Forward the enquiry to a reliable expert that will provide you with solutions
3. Regularly discard information no longer necessary or relevant.
4. Prepare each day in advance.
When you work your plan with a clear objective, your plan will work for you. With clear focus and regular maintenance you become more alert to gaps in your business as well as new trends and opportunities for your business to explore.